Here we are going to look briefly at how to import and export your email, contacts, calendars, etc. from Microsoft Outlook 2007.

We see this now and again when people reformat their a PC. They don't save their data and loose it in the format process. Local email services don’t keep your emails on their servers; ie: Once your emails are downloaded into Outlook; they are deleted off their servers. They do this because it means they dont need as much storage; and when these services are outsources it means they save a bit of money.

So to begin there is a local copy of your .pst files that are saved automatically in case something happens and you need to retrieve your files. The way to find this file is enabling to view "hidden files" in your folder options, then depending on what OS you are using you want to go to my documents > user in question > app data (hidden folder) > local > microsoft > outlook . Inside this folder you will see a .pst file. This is how you can restore your emails if something happens and you aren’t able to view them anymore.

Okay so the first part to this will be how to export the .PST file

1- Open up Microsoft Outlook and click on File > Import and Export

2- Since we first need to export the .PST file before we can import it again we want to select “Export to a file” and click “Next”

3- Here is where you select where you want the file to be saved. I usually save it to my desktop and then just move it where i want it after that. So select where you want it by click on ‘Browse…” and when you have made your selection click on “Finish”

4- Here you want to make sure you select “Personal Folders” because if you select one of the other individual options you will only export that. ie: if you select “Calendar” only your “Calendar” will be exported. We want to export all the settings which is why we select “Personal Folders”. Also make sure that you check the box beside “Include subfolders” this will select all the outlook settings. When you have do this click on “Next”.

5- Finally we want to select where to save the file, as I mentioned above i usually save it to my desktop (because it’s easy to find) and then move it where i want it after this. Select the file name you want it to be and click on “Ok”

Now, if you are trying to import the file, it is almost the same process except that on step 2 you will be selecting “Import from a file” instead of “Export to a file” and on step 3 you will be browsing to find your backup file (i usually place it on the desktop to make it easy to find it)